22.11.2019

How to Create, a Budget Template

One of our mantras here at YNAB is “Only budget money you have.”

And there’s always some pushback. It usually goes like this: “But Erin, I only have $97.54. If I only budget those dollars, how can I make a plan for the entire month?”

That’s a totally understandable question. When you’re trying to get a handle on your finances, you want a sense of the big picture, right? Then we come along and tell you to stop budgeting after $97.54, and you barely feel prepared to conquer the next few days.

If this sounds familiar, I want to share a little secret with you. There is a way to get the month-ahead view that you’re craving without sacrificing your grip of reality (i.e. how much money you have right now)—the trick is to create a budget template. And that’s what I’m going to show you how to do.

Let’s get started.

First, Create Monthly Funding Goals.

Monthly funding goals can help you remember to budget enough money for the necessities. For example, if you know that you’ll need at least $500 for groceries this month, you can create a goal that looks like this:

How to Create, a Budget Template

Click “OK,” and your budget will look like this:

How to Create, a Budget Template

Do you see the orange “$0.00” that’s available in your grocery category? This indicates that you haven’t budgeted the money necessary for this goal, yet.

In fact, this budget has several goals that haven’t been funded, yet (see the orange bubbles in the “Available” column). In order to fully fund all of the goals in your budget, you’ll need $1,250, as indicated by “Underfunded” in the inspector (the right-hand pane). Not to worry, we’ll get to that in a bit.

Next, Tidy Things Up.

For monthly bills, in addition to creating a goal, add the due date to the name of the category. This gives you an at-a-glance view of how much, and when, everything is due. And, it makes paying your bills on time that much easier! Just click the name of the category to edit. It looks like this:

How to Create, a Budget Template

Once you’ve added due dates and goals to all of your monthly bill categories, drag them into order, according to their due dates:

How to Create, a Budget Template

Now, delete any categories that you won’t need. For example, if you don’t have any debts to budget for, get rid of that category group!

How to Create, a Budget Template

Go through your categories and make sure that each one has a goal and a due date. When you’re finished, it should look something like this:

How to Create, a Budget Template

With everything in place, your underfunded amount is up to $2,430. We’re getting there! And, now it’s time to look at your non-monthly expenses (a.k.a., true expenses).

Finally, Create “Category Balance by Date” Goals.

In some cases, you know how much you need to save and exactly when you’ll need that money. For example, let’s say that you need $600, before June, for a semi-annual car insurance bill. Click on your car insurance category. Then click “Create a goal” in the inspector, and you can enter the details, like this:

How to Create, a Budget Template

Now, click “OK,” and the inspector will calculate how much you need to budget each month until June in order to pay the bill.

How to Create, a Budget Template

As you can see, if you budget $100 every month, by June you’ll have saved up the $600 needed to pay for this bill. Woot!

A goal with a “target category balance by date” also makes sense when you’re saving to pay for future purchases, like a computer replacement or vacation. Add both of these goals to your budget, and here’s what it looks like:

How to Create, a Budget Template

Notice the total in the inspector now: “Underfunded – $2,675.84.”

That, My Friends, Is a Budget Template.

You’ve created goals for your monthly expenses and your true expenses, all without a care in the world. But what about the underfunded $2,675.84? Yeah, stay with me—it’s time for the all-important reality check. This is when we ask ourselves: “Is this realistic?”

If your income is $2,500 a month, then this budget is definitely not going to work. And, that’s OK. In fact, simply by identifying that you’re (way) out of the ballpark of what you can realistically afford, you’ve saved yourself the stress of coming up short.

Instead, you can proactively adjust your budget template to make sure that you can pay for the things that matter most to you. You can do that by adjusting the dollar amounts tied to your goals. You can push the date on that vacation goal a little further out, too. And cut the grocery budget by a few bucks.

The key, here, is to keep tweaking things until you’ve got a budget template that fits your income and priorities.

And Now, We Budget.

Let’s say that you’ve only got $1,640 in the bank, right now. That’s how much you can budget. Remember the mantra: Only budget money you have.

The budget template plans for everything, but you only budget what you’ve got right now—in this case, $1,640. So, let’s look at your immediate, most pressing, obligations:

How to Create, a Budget Template

You can see that you’ve budgeted $400 towards your rent, but the fourth column shows an orange alert that you still need another $400. Why would you only budget for half of the rent? Great question! Here’s why:

  • You know that you’ll get paid, again, before the rent is due. When you get that paycheck, you’ll top off your rent category with the remaining $400.
  • You need to allocate enough money for the full amounts of the electric and internet bills—they’re both due very soon—before you get paid, again.
  • You need money for groceries and transportation, so you partially funded those categories to get through until your next paycheck.

When you’re done, your budget looks like this:

How to Create, a Budget Template

You’ve fully funded some categories (see the green bubbles), but partially funded others (orange bubbles). Still, your plan is completely intact. And, most importantly, the budget reflects reality—since you only budgeted dollars that you have in the bank, right now, you can trust your budget to keep you from overspending.

Payday!

When your next paycheck arrives, enter it:

How to Create, a Budget Template

Now, it’s time to budget your new dollars! So, using the checkbox at the top, select all of your categories. When they’re selected, it looks like this:

How to Create, a Budget Template

The inspector shows an underfunded amount of $1,035.84. Your paycheck gave you $1,200 to be budgeted, so you’re good to go! Click the “Underfunded” button, and voila! Fully funded categories, as far as the eye can see:

How to Create, a Budget Template

Even better, there’s still $164.16 left to budget (Who doesn’t like leftover money?). Now you’ve got choices, but what to do? Will you build up some of your true expenses? Fund a little more towards that vacation category? Start budgeting for next month’s rent?

When you have extra cash left, after you’ve fully funded your budget template, it’s up to you!

Questions?

I hope that helps. If you have questions, be sure to join one of our free, interactive, classes. Check out “Set Up Your Budget” if you want to learn more about setting up a budget template.

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